Document management Switzerland — comparison

File, find and pass on — and keep it legible for ten years as the law asks.

Swiss specifics

What is different in Switzerland

Document management

The Swiss market imposes requirements that an international solution usually lacks — it is built for other legal systems. Buy from abroad and you notice at the year-end close, in the VAT filing or with the first payroll declaration. These are the points that decide in this category:

This category lists only vendors with a Swiss legal entity. Foreign solutions are not excluded — none of those that matter here names a franc price.

Record-keeping ordinanceThe Swiss record-keeping ordinance requires ten years of retention, legible and verifiable at any time. A filing system alone does not satisfy it.
Tamper resistanceOnce filed, documents must be unalterable or every change must be logged. Without that an archive is worth little in a dispute.
Data hosted in SwitzerlandData residency in Switzerland is not a legal requirement but frequently a procurement one — especially for personal data and public contracts. Ask where the data centre is, not where the vendor is registered.
Data locationSwiss data centres are not a legal requirement, but often a procurement criterion – especially for personal data and public-sector contracts.
Ten-year retentionThe Swiss Code of Obligations requires ten years of audit-proof retention – including readability. Clarify what happens to your data after you cancel.
Export and exitBefore signing up, check what an export looks like (entries, documents, master data). A solution without a usable export is a one-way street.

Criterion	Checked by an independent bodyDetails	DMS with archive, cloud or localDetails	GeBüV-compliant, no priceDetails	GeBüV-certified, PDF/ADetails	Data centre in the Alps, open APIDetails
Retention
Compliant with GeBüV	✓	not researched	✓	✓	not researched
Stored immutably	✓	not researched	✓	✓	not researched
Cost & onboarding
List priceas stated by the vendorbars: 0 to CHF 19	from CHF 19	on request	on request	on request	on request
Pricing model	Subscription	not researched	not researched	not researched	Subscription
Deployment	Cloud	Cloud + Desktop/Server	not researched	Cloud + Desktop/Server	Cloud
Payroll, VAT & law
Data location	Switzerland	not researched	not researched	Switzerland	Switzerland
Scope & extensions
Open API	✓	✓	not researched	not researched	✓
Mobile app	✓	not researched	not researched	not researched	not researched
Collaboration & vendor
Languages	DE · FR · EN	DE · EN	DE · FR	not researched	DE · EN
Vendor	meinThurgau AG	Kendox AG	glaux group AG	Smartec Services AG	cross-works AG
Headquarters	Weinfelden TG	Oberriet SG	Bern	Rotkreuz ZG	Winterthur ZH
Vendor website	open ↗	open ↗	open ↗	open ↗	open ↗